Managed Office Solutions
Bespoke workspaces bringing landlord, tenant, and operator together. Full project management from strategy to move-in.
When you need something bespoke, we bring landlord, tenant, and operator together to create workspace built specifically for your business.
A managed office is the middle ground between flexible workspace and a traditional commercial lease. It gives you the look, feel, and brand identity of your own dedicated office — designed and fitted out to your specifications — without the operational overhead of running the building yourself.
The landlord provides the space. The operator runs it day-to-day — reception, IT, cleaning, security, maintenance. You get a professional, branded workspace on commercial terms that feel more like a lease than a flex membership, but with none of the headaches. It's the fastest-growing model in commercial workspace for a reason: it just works.
Bringing the right parties together
Genuinely bespoke spaces
Every managed office we broker is designed around a specific business. We translate your brief — how your teams work, what matters to your culture, how you want clients to experience your space — into a workspace that reflects your identity. Not an off-the-shelf fit-out with your logo added.
Direct relationships across the market
Managed office deals require three parties to agree: the tenant (you), the landlord (who owns the building), and the operator (who runs it). We have direct relationships with leading landlords and operators across the UK and internationally, so we can broker the right combination for your specific requirements.
Strategic planning, pragmatic delivery
Typical managed office projects run 9-12 months from first conversation to move-in — but we've delivered in as little as 4 months when timing was critical. We give you realistic timelines upfront and manage the project end-to-end so you can focus on running your business.
Full-service managed office delivery
Bespoke fit-out design
Space design tailored to your brand, culture, and how your teams actually work. From reception aesthetic to breakout spaces to meeting room technology.
Anchor tenant opportunities
First-mover access to new developments where you can shape the building, secure preferential terms, and establish yourself in prestige locations.
Landlord introductions
Direct access to building owners and landlords we have existing relationships with, bypassing the agent-layer friction that slows most deals.
Operator selection
We match you with the right workspace operator for your business — the one whose service culture, technology, and approach aligns with how you work.
End-to-end project management
From concept to completion — design, fit-out, commissioning, snagging, and move-in. We manage the moving parts so you don't have to.
Commercial optimisation
We structure deals to maximise value across all three parties — better terms for you, predictable income for the landlord, and a sustainable deal for the operator.
From strategy to handover
Strategic review
We start by understanding your long-term needs — not just your current headcount. Where do you want to be in three years? What does workspace mean for your brand, your culture, and your people strategy? Managed offices are a medium-term commitment, so the brief needs to match your trajectory.
Partner identification
We identify the right combination of landlord and operator for your project. This is where our network matters — the wrong combination kills managed office deals, and we know which landlords and operators work well together in your target locations.
Deal structuring
We broker the commercial arrangement between all three parties — you, the landlord, and the operator. Terms, timing, fit-out budget, service levels, break options, expansion rights — everything gets captured and negotiated before design work begins.
Design & fit-out management
We oversee the design process and manage the fit-out on your behalf, working with the operator's delivery team. You get regular progress updates and decision checkpoints — you stay in control without getting buried in the detail.
Handover & ongoing support
We manage snagging, commissioning, and move-in, then stay engaged as your workspace partner. If service issues arise, expansion is needed, or terms need renegotiating down the line, we handle it.
When a managed office makes sense
You want your own brand identity
A serviced office won't cut it — you need workspace that looks and feels like yours, with your signage, your design, your culture built into the space. But you don't want the overhead of running it.
Medium-term commitment, medium-term flexibility
You're ready to commit for 3-5 years but not 10+. A traditional lease is too long, flexible workspace is too transient. Managed offices hit the sweet spot.
Scale between 20 and 200 desks
Below 20 desks, flexible serviced offices usually make more sense. Above 200, traditional leases often win on unit economics. The 20-200 range is where managed offices consistently deliver best value.
Growing teams, changing needs
You want flexibility to expand or contract without renegotiating leases from scratch. Managed office arrangements typically build in expansion rights, contraction options, and space flexibility from the outset.
Common questions about managed offices
What's the difference between a managed office and a serviced office?
A serviced office is a standardised product: you rent space in an operator's building, the branding and design is theirs, and you share common areas with other tenants. A managed office is bespoke: the space is designed and fitted out specifically for you, branded as yours, and typically occupies a dedicated floor or section. Think of it as "your own office, just without the operational overhead".
How much does a managed office cost compared to a traditional lease?
Managed offices are usually priced on a per-desk or per-square-foot all-inclusive basis, which typically comes in at a premium of 20-40% over equivalent traditional leased space. But that premium includes everything — fit-out amortisation, furniture, IT, utilities, cleaning, reception, security, management fees. When you factor in the capital expense and operational overhead of running your own lease, managed offices often come out competitive or cheaper over the full lifecycle.
How long do these deals typically take?
9-12 months is typical from first conversation to move-in. We've done deals in 4 months when urgency demanded it, and others have run 18 months when the fit-out scope was complex or site-specific approvals were involved. We'll give you a realistic timeline at the start based on your specific brief and timing.
Do I have to pay for the fit-out upfront?
No. The operator funds the fit-out and amortises the cost into your monthly charge over the contract term. You might pay a security deposit (typically 3-6 months' rent), but there's no capital expense for fit-out, furniture, or building infrastructure. That's one of the main reasons managed offices are attractive to growth-stage businesses.
What happens if I need to expand or contract?
Good managed office deals build flexibility in from the start. We negotiate expansion rights (first refusal on adjacent space), contraction options, and change-of-use provisions before the contract is signed. It's one of the main advantages of working with an experienced advisor — we know what's negotiable and what isn't.
Who do I actually contract with — the landlord, the operator, or both?
Most commonly, your direct contract is with the operator, who in turn has a back-to-back arrangement with the landlord. This is cleaner than having to manage two separate agreements. There are variations depending on the specific deal structure, and we'll walk you through exactly what you're signing before anything is executed.
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