Managed Office Solutions
Bespoke workspaces bringing landlord, tenant, and operator together. Full project management from strategy to move-in.
If you need a custom solution, we connect landlords, tenants, and operators to create a workspace tailored to your business.
A managed office sits between flexible workspaces and traditional commercial leases. You get the look, feel, and brand identity of your own dedicated office, designed and fitted to your needs, without having to manage the building yourself.
The landlord supplies the space. The operator handles daily tasks like reception, IT, cleaning, security, and maintenance. You get a professional, branded workspace on commercial terms that feel more like a lease than a flexible membership, but without the usual hassles. This model is growing quickly in commercial workspace because it simply works.
Bringing the right parties together
Bespoke spaces built for you
Every managed office we broker is built for your business. We take your brief, learn how your teams work, what matters to your culture, and how you want clients to feel in your space. Then we create a workspace that truly reflects your identity, not just a standard fit-out with your logo.
Direct relationships across the market
A managed office deal brings together three parties: you as the tenant, the landlord who owns the building, and the operator who manages it. We work directly with top landlords and operators in the UK and abroad, helping you find the best fit for your needs.
Strategic planning, pragmatic delivery
Most managed office projects take 9 to 12 months from the first conversation to move in. When timing is critical, we have completed projects in as little as 4 months. We provide clear timelines from the start and handle the entire process, so you can stay focused on your business.
Full-service managed office delivery
Bespoke fit-out design
We design workspaces that reflect your brand, support your culture, and fit the way your teams work. This includes everything from the look of your reception area to breakout spaces and meeting room technology.
Anchor tenant opportunities
Be among the first to access new developments, giving you the chance to influence building design, get the best terms, and set up in top locations.
Landlord introductions
We connect directly with building owners and landlords we already know, which helps avoid the delays that often come from working through agents.
Operator selection
We connect you with the workspace operator whose service culture, technology, and approach best fit the way your business works.
End-to-end project management
From concept to completion, including design, fit-out, commissioning, snagging, and move in, we handle every detail so you can relax.
Commercial optimisation
We structure deals to create value for everyone involved. You get better terms, the landlord receives predictable income, and the operator benefits from a sustainable agreement.
From strategy to handover
Strategic review
We begin by looking at your long-term needs, not just your current team size. Where do you see your business in three years? How does your workspace reflect your brand, culture, and people strategy? Since managed offices are a medium-term commitment, your brief should fit your future plans.
Partner identification
We find the best landlord and operator pairing for your project. Our network is key here. Choosing the wrong combination can ruin managed office deals, but we know which landlords and operators work well together in your target locations.
Deal structuring
We handle the commercial arrangement between you, the landlord, and the operator. Terms, timing, fit-out budget, service levels, break options, and expansion rights are all discussed and agreed on before any design work starts.
Design & fit-out management
We handle the design process and manage the fit-out for you, working closely with the operator's delivery team. You receive regular progress updates and decision points, so you stay in control without having to manage every detail.
Handover & ongoing support
We take care of snagging, commissioning, and move in, and continue to support you as your workspace partner. If you have service issues, need to expand, or want to renegotiate terms later, we are here to help.
When a managed office makes sense
You want your own brand identity
A serviced office just isn't enough. You need a workspace that truly feels like your own, with your signage, your design, and your company's culture built in. But you don't want the hassle or cost of managing it yourself.
Medium-term commitment, medium-term flexibility
You want a commitment of 3 to 5 years, but not as long as 10. A traditional lease feels too long, while flexible workspaces don't offer enough stability. Managed offices offer the perfect balance.
Scale between 20 and 200 desks
If you need fewer than 20 desks, flexible serviced offices are usually the best choice. For more than 200 desks, traditional leases tend to be more cost-effective. Managed offices offer the best value when your needs fall between 20 and 200 desks.
Growing teams, changing needs
It's important to have the flexibility to grow or downsize your space without having to renegotiate your lease each time. Managed office setups usually include options for expansion, downsizing, and flexible use of space from the start.
Common questions about managed offices
What's the difference between a managed office and a serviced office?
A serviced office is a standard product. You rent space in a building run by an operator, use their branding and design, and share common areas with other tenants. A managed office is tailored for you. The space is designed and fitted out to your needs, carries your branding, and usually takes up its own floor or section. You can think of it as your own office, but without the hassle of running it yourself.
How much does a managed office cost compared to a traditional lease?
Managed offices are usually priced on a per-desk or per-square-foot all-inclusive basis, and this often costs 20-40% more than a traditional lease. However, that higher price covers everything, including fit-out amortisation, furniture, IT, utilities, cleaning, reception, security, and management fees. When you consider the capital expenses and ongoing costs of managing your own lease, managed offices can end up being just as competitive or even cheaper over time.
How long do these deals typically take?
Most projects take about 9 to 12 months from our first conversation to move in. When there is a tight deadline, we have completed deals in as little as 4 months. Some projects have taken up to 18 months when the fit-out was more complex or needed special site approvals. At the start, we will give you a clear timeline based on your needs and schedule.
Do I have to pay for the fit-out upfront?
No, you don't need to cover the fit-out costs. The operator pays for the fit-out and spreads the cost across your monthly payments during the contract. You may need to pay a security deposit, usually equal to 3 to 6 months' rent, but you won't have to pay upfront for fit-out, furniture, or building infrastructure. This is a key reason why managed offices appeal to growing businesses.
What happens if I need to expand or contract?
A well-managed office deal includes flexibility from the beginning. We negotiate expansion rights, such as first refusal on nearby space, as well as options to reduce space or change its use before you sign the contract. This is a key benefit of working with an experienced advisor. We understand what can be negotiated and what cannot.
Who do I actually contract with — the landlord, the operator, or both?
Usually, you sign your contract directly with the operator, who then has a separate agreement with the landlord. This setup is simpler than managing two different contracts. Deal structures can vary, and we will explain everything clearly before you sign anything.
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